Position: Administrative Coordinator

Application Timeline: Open Until Filled

Position Description

Part-time, year-round. The Administrative Coordinator will support the development and general administrative goals of The Chelsea Symphony, under the direction of the Vice President and Executive Director. They will assist the board's functioning by taking minutes during board meetings and retreats, tracking action items and general administrative tasks, managing online ticketing, creating and maintaining a development calendar, donor list, and donor relations, as well as writing copy for external communications. Additionally, the Administrative Coordinator will work closely with the Artistic Directors by obtaining rental and sync licensing quotes for season programming, assessing instrumentation and percussion needs, coordinating with percussion and venue rental departments, and maintaining a detailed program history. Other tasks may be assigned at the discretion of the Vice President, Artistic Directors, or other orchestra management.

Working with The Chelsea Symphony

The Chelsea Symphony aims to democratize the concert experience and foster shared discovery through socially engaged programming, professional support for musicians, and an inclusive and accessible environment for all audiences. As a non-profit, self-governing orchestra, TCS provides performance opportunities for its musicians while operating on an affordable scale. Soloists, conductors, and featured composers are chosen from within the orchestra's ranks, earning this benefit through their participation. Administrative operations are also handled by members of the ensemble.

Founded in 2005 by young conductors Yaniv Segal and Miguel Campos Neto, The Chelsea Symphony has earned a reputation as one of the most innovative ensembles in the New York metropolitan area. Shortly after its inception, the orchestra was featured in WNYC's "Salute to the Arts" Initiative, and The New York Times praised the ensemble for its "earnest, vibrant" playing. The Chelsea Symphony has collaborated with notable artists such as Clay Aiken, Nadja Salerno-Sonnenberg, Tony Award winner Lillias White, Broadway composer Seth Rudetsky, the Irish Tenors, and fashion designer Malan Breton. The orchestra's annual holiday concert has featured guest celebrities Richard Kind, David Hyde Pierce, Ana Gasteyer, Charles Busch, Andrea Martin, Rachel Dratch, Mo Rocca, Victor Garber, BD Wong, Seth Rudetsky, and Annie Golden narrating Aaron Dai's The Night Before Christmas.


General Administration and Artistic Support

  • Record minutes for all board meetings and retreats.
  • Manage administrative task lists.
  • Coordinate board member and administration schedules for meetings.
  • Obtain rental and sync quotes.
  • Research and provide details for season planning, including instrumentation and percussion requirements.
  • Maintain an up-to-date program history document.
  • Manage Basecamp.
  • Manage Eventbrite.
  • Assist in gathering and assembling program materials.


  • Create and maintain a development calendar.
  • Assist with holiday/Giving Tuesday appeal letter stuffing and stamping.
  • Manage donor thank-yous, including calls, cards, etc.

Preferred Qualifications

  • Bachelor's Degree.
  • Artistic leadership experience.
  • Background in music performance, performing arts education, or artistic administration.
  • Knowledge of orchestral repertoire and new music.
  • Familiarity with string, woodwind, brass, percussion, keyboard instruments, and electronic equipment.
  • Self-motivated with excellent interpersonal and written and oral communication skills.
  • Strong computer skills, including Microsoft Word, Excel, and Google Workspace. Knowledge of BaseCamp, Mailchimp, Eventbrite, and social media apps is a plus.
  • Ability to meet strict deadlines while maintaining flexibility and organization.
  • Understanding of The Chelsea Symphony's mission and commitment to diversity, equity, and inclusion.


Monthly base pay of $400 for an estimated 16 hours of work per month. Additional work hours will be compensated at a rate of $25.00 based on approval.

Application Form